Faculty Resources

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The Personnel Action Form (PAF) is what faculty submit when applying for Reappointment, Tenure, or Promotion. This page features information of importance to all full-time junior faculty who must fill out the PAF every year, as well as senior faculty going through the PAF process for promotion. PAFs are submitted to Department Chairs and Directors in October every Fall. Please note that all deadlines for submission are firm.

Updated information on the PAF files below has been posted.

  • PAF for 2024-2025 (Word)
  • Preparing Your PAF-General 
  • Provost's May Memo 2024 (PDF)
  • PAF- with FAQ's 2024-2025 (PDF)
  • Dean-Chair Course Evaluation Forms (Word)
  • Dean-Chair Diversity Examples in Teaching, Research and Service (Word)
  • Dean-Chair Course Evaluation Form - Online Courses (Word)
  • Confidential Letters Procedure (PDF)
  • Confidential Letters Referees (PDF)
  • Preparing Your PAF-Tenure Actions (PDF)
  • Preparing Your PAF-Years 1-5 and Full Professor (PDF)
  • Preparing Your PAF-Info for Chairs & P&B (PDF)

PAF Workshops

The Early Alert System: If you observe a student is experiencing academic difficulty or dealing with other problems, you can flag the student for early intervention. To submit an Early Alert please follow these instructions:

  1. Go to signon.stjohns.edu.
  2. Select the "New UIS Experience" application.
  3. Find the Faculty Grading (Non-Law) Tile and click Faculty Early Alert.
    1. If you do not see that tile, click the menu icon in the top left, choose Discover, and type into the search. You may then add it to your home view.
  4. The term will show as Fall 2024.
  5. Select the section the student is enrolled in. *
  6. Select the student. *
  7. Follow the prompts to provide information about the situation.
    1. Note that there is the option to notify the student that you've submitted an early alert. Use your discretion when choosing this option.
  8. Once you have completed the form, click submit.
  9. After submitting an Early Alert, you will receive a confirmation email that the Alert was received by the system.

*You may see a "Please Wait" notification at these steps. Once the notification goes away, you may select the option.

The recipient of the Alert will contact the student to address the reported issue(s) and collaborate with the student on devising an action plan to resolve the matter. The student will be encouraged to share a summary of the action plan with you; you will receive follow-up from the recipient of the Alert as well.

The University Learning Commons is located in the Library, Room 103 (next to the Library Café ). Students can schedule an appointment with a tutor by visiting the office or calling 718-990-3228/6566.  Students can now make online appointments on the University Learning Commons website.

The University Writing Center is located in the Library, Room 150 (Queens campus) within the Institute for Writing Studies (Staten Island location is in Mahoney Hall 102) . Students can schedule an appointment online or drop-in for a session with a peer tutor. They can also receive support through online chat sessions or by emailing a paper. Visit the Writing Center website to access our scheduling system.

University Library: Students may consult with librarians one-on-one in person, online through the Ask Us! website, or via text at 1-917-652-6936. Hours of operation for the physical facility and our extensive electronic databases are available at the University Libraries website.

The Global Language and Culture Center (GLCC): St John’s College Department of Languages & Lite-ratures runs this state-of-the-art language resource center where students, (whether they are registered or not in a language class), can practince one of the 14 languages currently offered at St John’s University. The center conducts numerous worshops and administers language placement tests. It is equipped with group study areas, individual language pods, computers, large screen TVs and reference material.

The Office of the Provost is currently revising the procedure for new program proposals. Before you initiate the process of:

  • creating a program, advanced certificate, or pathway
  • adding distance learning to an existing program
  • discontinuing a program
  • adding concentrations or minors to a program
  • changing curriculum
  • or renaming a program,

please contact your Dean with information about your plans so they can provide you with the appropriate information.

AFAR