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The timely reporting of mid-term and final grades is essential, so
it is important to adhere to the deadlines provided with the
grading sheets. Mid-term grades are only sent to freshman. Final
grades are due within 72 hours of administration of the exam. Web
grading is now possible and all faculty are encouraged to use this
convenience.
To allow for greater precision in assigning final grades the
University has adopted the mark of UW (“unofficial withdrawal”).
The mark of UW would be assigned to students who: a) never attended
class; b) attended so sporadically that there is no basis for
assigning an earned grade; c) or who stopped attending without
explanation and for whom there is insufficient basis for assigning
an earned grade. The mark of UW does not affect a student’s GPA.
Information on the grading system is available at http://new.stjohns.edu/services/
registrar/grades.sju.
St. John’s University makes a wealth of information and services
available to faculty via the World Wide Web. Among these
services are access to teaching schedules, to class lists, and to
mid-term and final grading rosters. What follows focuses on
grade submission.
Web submission of grades is secure and effective. Grades may be
submitted from campus, home, or any other location from which you
can get to the World Wide Web. The information available on the web
is taken from Banner, the University’s system of record. For
the most part, this information is accurate as of the moment you
access it. Where this is not the case, you will see a
notation informing you of when it was last updated. Class
rosters and grade rosters are always up-to-date. Information
is generally available from 7 a.m. until 10 p.m. every day of the
week. It is usually available again for some period of time
after 10 p.m., but the exact hours are difficult to predict because
they depend on several behind-the-scenes activities usually
performed at night. A federal law (FERPA) protects the
confidentiality of student information by whatever medium that
information is made available. Generally speaking, information
about students, grades included, may not be shared with or released
to anyone else. If you have questions about the use of
student information, please call at ext. 2336.
To enter grades via the web, please log on to the St. John’s
University website which is located at www.stjohns.edu.
Continue with the following:
- Click Login UIS (bottom left corner)
- Click Login UIS (left margin)
- User ID~ X # or Social Security # (no dashes)
- Pin ~ 6 digit personal identification number (*)
- Click Faculty Services
- Click Term Selection
- Select a term and click Submit
- Click CRN Selection
- Select a course a click Submit
- Click either Midterm Grades or Final Grades
- Click in box under Grade for each student
- Click on a grade to select
- Click Submit when grade inputting is complete
- Go to next page if class roster continues
- Follow the same process for the next page
- Click Submit when grade selection
completed
If you do no know your pin,
try your Date of Birth (i.e. 010691). You will be required to
change your DOB to another 6 digit number. Click Submit to save
grades. For PIN help please follow the instructions found on the
web.
A few final points. You have as long as you need to enter
your grades via the web. However, if you do not click on
“Submit Grades” within thirty minutes of beginning to enter grades,
the system will “time out” and you will have to log in again.
If you need more than thirty minutes, go to the bottom of your
roster and click on “Submit Grades.” You may then return to
where you left off and resume entering grades.
Next to the “Grade” column is one headed “Rolled.” When you first
access your roster via the web, the word “No” should appear
there. The day after you submit your grades, the word “Yes”
should appear. Once this happens, you may no longer submit
grades via the web. It is as though you had turned in a paper
grade roster. If you then wish to change a grade, you must
follow the usual change of grade procedures in your school or
college.